Privacy Policy

Last Updated: December 2025

1. Introduction

HC Marketing & Communications ("we", "us", "our", or "Company") is committed to protecting your privacy and ensuring you have a positive experience on our website. This Privacy Policy explains how we collect, use, disclose, and otherwise process your personal data in accordance with UK GDPR and the Data Protection Act 2018.

2. Information We Collect

We collect the following personal data when you apply for a position with us:

Full name
Email address
Phone number
Country code and location
Years of sales experience
Availability status
CV/Resume (PDF, DOC, or DOCX format)

3. Legal Basis for Processing

Under UK GDPR, we process your personal data based on the following legal bases:

Contract Performance (Article 6(1)(b)): Processing is necessary to perform the recruitment contract and handle your application.
Consent (Article 6(1)(a)): You explicitly consent to the processing of your data for recruitment purposes.
Legitimate Interests (Article 6(1)(f)): We have a legitimate interest in conducting recruitment and assessing candidate suitability.

4. How We Use Your Information

We use your personal data for the following purposes:

Processing and evaluating your job application
Contacting you regarding the recruitment process
Conducting interviews and assessments
Making employment decisions
Communicating updates about job opportunities (if you consent to marketing communications)
Compliance with legal and regulatory obligations

5. Data Retention

We retain your personal data as follows:

Successful Candidates: Data is retained throughout employment and retained for 6 years after employment ends for legal and tax compliance.
Unsuccessful Candidates: Data is retained for 12 months from the date of application, after which it is securely deleted.
Right to Request Deletion: You may request deletion of your data at any time by contacting info@hcmarketingsolutions.co.uk

6. Data Sharing

We do not sell, trade, or rent your personal data to third parties. However, we may share your information with:

Our recruitment team members
HR and management personnel involved in the hiring decision
Service providers who assist with recruitment (e.g., background check vendors, with your consent)
Legal authorities if required by law

7. International Data Transfers

If your data is transferred outside the UK or EU, we ensure appropriate safeguards are in place, including Standard Contractual Clauses or your explicit consent.

8. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

Right of Access: You can request a copy of your personal data.
Right to Rectification: You can correct inaccurate or incomplete data.
Right to Erasure: You can request deletion of your data (subject to legal obligations).
Right to Restrict Processing: You can limit how we use your data.
Right to Data Portability: You can request your data in a portable format.
Right to Object: You can object to specific processing activities.
Right to Withdraw Consent: You can withdraw consent at any time.

To exercise any of these rights, please contact us at info@hcmarketingsolutions.co.uk

9. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These include:

Encryption of data in transit and at rest
Secure file storage with restricted access
Regular security assessments and updates
Employee data protection training

10. Cookies

Our website uses cookies to enhance your experience. For detailed information about our cookie usage, please see our Cookie Policy.

11. Third-Party Services

Our website uses Google and LinkedIn OAuth for sign-in. These services process your data in accordance with their own privacy policies. We do not control their data practices.

12. Data Protection Officer

While not currently required, HC Marketing & Communications is committed to data protection compliance. For any data protection queries, contact: info@hcmarketingsolutions.co.uk

13. Complaints

If you believe we have violated your data protection rights, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Website: www.ico.org.uk
Email: casework@ico.org.uk
Phone: 0303 123 1113

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be effective immediately upon posting to the website. Your continued use of our website constitutes your acceptance of the updated Privacy Policy.

15. Contact Us

For any questions about this Privacy Policy or our data practices, please contact us at:

Email: info@hcmarketingsolutions.co.uk
Company: HC Marketing & Communications

This Privacy Policy complies with UK GDPR (UK General Data Protection Regulation) and the Data Protection Act 2018.